Table Of Contents
The YourCondo Building Website is built upon a solid Drupal foundation. Drupal is currently on its 8th version since its inception in 2001. Over 1 million websites run on Drupal. Many large sites run on Drupal: ny.gov, nysenate.go, london.gov.uk, australia.gov.a, ncaa.com, tesla.com, box.com, verizon.com, pinterest.com, developer.twitter.com, ebayinc.com, nokia.com, principal.com, harvard.edu, stanford.edu and nasa.gov.
The YourCondo Building website is made up of these ten types of pages: Condo document, Board Meeting, Blog, Suggestion, Business, Condo Links, Director, Event, FAQs, Form, Post and Basic.
You can add any of these pages as needed.
The Documents menu contains links to the different Document Pages.
In the state of Florida in order to be fully compliant with Section g of Florida Stature 718.111 condominiums must make these documents available on their website for downloading by condominium owners who are registered and logged into the website.
Example Condo Document
Each Document page will have a description of the document and contain links to download the document and it’s previous revisions. Links to external documents on services like Google Drive or Lockbox are also available.
This shows an Articles of Incorporation page.
The Articles of Incorporation 3 amendments are shown.
The Community menu contains important links to website pages for website members. Board of Directors list, Meeting dates, Posts. Pet Directory, Business Directory, and Utility companies.
There is also a links to Google Maps which shows the Condominium on a google map for reference, Local Weather Map and Local Restaurant Reservations.
Board of Directors
This page lists all the members of the Board of Directors.
Users can click on the link to the director to see the full details on the Board Member’s page.
Board Member
This is the page for a Board member. It has some text about the board member and can also contain Links and Attached files.
When Board members retire from the board their pages become unpublished but can be re-enabled at any time.
Board Meetings
This page list all Board of Directors Meetings. The list of meetings is sorted to show the next or most recent meetings first.
Users can click on the link to a meeting to see the full details on the Board Meeting page.
Board Meeting
This is the page for a Board Meeting It has some text about the meeting as well as the time and location and can also contain Links, Attached Files and Images.
Events
This page list all Events. The list of events is sorted to show the next or most recent event first.
Users can click on the link to an event to see the full details on the Event page.
Event
This is the page for an Event It has some text about the event as well as the time and location and can also contain Links, Attached Files and Images.
Posts
This is the page for a Post It has some text and can also contain Links, Attached Files and Images. Postings appear on the Home Page and the Posts Page.
Postings can be set to be Public or Private. Public postings appear on the Home Page if you are logged into the site or not.
Suggestion
This is the page for a Suggestion It has some text and can also contain Links, Attached Files and Images. Suggestions appear on the Suggestions Page. You can vote on a Suggestion.
Suggestions can also have comments and sub comments to further discuss the Suggestion.
You can also vote on comments and sub comments.
Blog
This is the page for a Blog It has some text and can also contain Links, Attached Files and Images. Blog Posts appear on the Blogs Page.
Any user Site User with Login can add to the blog. The blog can be moderated so approvals are required before publishing if desired.
Business Directory
This page lists a Directory of Businesses.
Users can click on the link to the Business to see the full details on the Business page.
Business
This is the page for a Business It has some text about the business and can also contain Links, Attached Files and Images.
Utilities
This is an example of a Useful Links page. It It has some text and also contain Links.
In this case It is the links to the Public Utilities that service the condo. This type of page can easily be created for any useful set of links.
This page lists the forms that are available to site members.
Eleven general forms are provided.
New forms can be created as needed.
Elevator Reservation Form
This is an Elevator Reservation form.
Site Members can fill out forms like this and Submit them.
The staff can view the submitted forms and take the appropriate actions.
The Maintenance menu contains links to Document pages or Useful Link Pages or any other pages useful for unit owners to access.
Examples might be a list of approved contractors for work in the building Plumbers, Electricians. Or stores like Home Depot, Lowes or Walmart etc.
The FAQs menu contains links to Frequently Asked questions pages. Five FAQ pages are included for Owners, Residents, Moving, Parking, and Pets.
New FAQ pages can be added as needed.
Front Page
This block shows the information about the next upcoming Board Meeting. Users can click on the link to see the full details and attachments.
This block shows the information about the next upcoming Event. Users can click on the link to see the full details of the event and attachments.
The rest of the home page is made up of the Teaser or short version of Postings. Users can click on the link to the Posting to see the full details of the Posting and view its Links or Attachments.
Postings can be set to be Public or Private. Private postings will appear on the Postings page and Home Page if a person is logged in to the site. Public postings will appear on the site whether you are logged in or not.
This is a Generic Posting with two links and three attached documents.
This posting also has a featured Image.
This posting just contains text.
FAQ Page
This is a FAQ page. FAQ pages contain one or more Questions and Answers.
Digital Signage
Your Condo includes a Digital Signage system to communicate with residents.
The Signs are displayed on a TV Display in your lobby or wherever you need it.
A TV Set and Raspberry Pi (around $50) required for each sign.
Raspberry Pi display software included.
Slides are displayed in a rotation as seen in the box on the on the right.
Sign pages can easily be created when needed and simply deleted when they are no longer needed.
Basic Communications
Sends Ballots, Other Forms, and Messages to all residents.
Generates unique voting codes for each condo unit and emails an invitation to vote to each owner.
Each voting code can only be used once in the election. The system tracks who has not voted and can mail out invitations to owners who have still not voted.
It's easy to create new ballots with the built-in form creation tools.
Ballot Questions can be presented as a list of checkboxes that allow multiple options like directors. Text boxes can be used for write-in items. Popup menus or radio buttons can be used where only one choice should be made.
Owners click on the Vote button in the Invitation email to vote.
Any existing or new form can be emailed to all owners to be filled out.
Any message can be emailed to all owners.
A SendGrid Account is required to send emails.
Adding Pages
New content Pages can be easily added at any time.
Condo document, Board Meeting, Business, Condo Links, Director, Event, FAQs, Post and Basic page types are included.
New content page types can be created as needed.
Adding Users
New users can be easily added at any time.
Reports
Reports make it easy to prove that your condo complies with local regulations. Provides a page for each type of condo document required in section 2. of Florida Statutes 718.111
Condo Documents
- a. Condo Declarations
- b. The recorded bylaws
- c. The articles of incorporation
- d. Rules
- e. A list of all contracts
- f. The annual budget
- g. The financial report
- h. The certification of each director
- i. Contracts or transactions with any director or officer
- j. Any Contracts or doc regarding conflict of interest
- k. Notices of any unit owner meetings and agenda
- l. Notices of board meetings, agenda and other docs.
